Head Coach Forms & Documents

Link to Volunteer Background Check Form – Please use this form to submit, through your school, background checks on your school’s event coaches. The WESO Board will collect background checks on Key Volunteers and Event Supervisors. There is no background check requirement for day-of volunteers as they will never be alone with children.

Link to 2023 Emergency Medical Form – Head Coaches, this form is for you to have on hand only in case of emergency. Please collect from each of your team members and keep with you at the Olympiad.

Link to 2023 WESO Participant Release and Waiver

Guidelines for WESO 2023 Event Supervisors

2023 Key Volunteer Position Descriptions

Head coaches, please reach out to the WESO Board at weso@wesoscience.org for a current list of available Key Volunteer Positions.

WESO Supplied Event Equipment – 2023

WESO Raffle Information – 2023

Slides: WESO Head Coach Meeting #2, February 22, 2023

Recording: WESO Head Coach Meeting, February 22, 2023

Q & A: WESO Head Coach Meeting #2, February 22, 2023

Slides: WESO Head Coach Meeting #1, December 12, 2022


Q:  Can our school nominate a high school student as our Supervisor or Key Volunteer?  We have a student that did a good job coaching one of our events last year.

A:  No. Our Supervisor guidelines indicate that supervisors are primarily adults. High School students with WESO experience may be considered. However, this WESO experience must be in the service of WESO, not an individual school, and under the direction of a WESO Board member. As you know, there is a lot of responsibility and autonomy expected from those in an event supervisor position. Some high school students are capable of this level of maturity, others are not yet. The Board needs to see, first hand, how a student will perform in the tense WESO environment while doing a significant task before that student can be considered for a Key Volunteer/Supervisor role.

While we greatly appreciate the high school students who run our Open Events stations, this volunteer activity is also not considered a significant task.