Back-to-Back events, leaving early from an event

Q: My child has back to back events. Can he leave 5 mins early from his first event (GENE-ius) so that he has time to run downstairs and check in for the second one? His teammates can continue finishing up the last 5 minutes of the first event.

A: Your child may leave an event early, with one exception: it is not possible to leave the planetarium during the dome test. If a child leaves an event early, he must let the supervisor know he is going to leave early, and is responsible for knowing when to leave, e.g. wearing a watch. The supervisor is not responsible for helping or reminding a student who wants to leave early. When the student leaves the room in the academic area, he will be shown how to exit the academic area by hallway volunteers, and parents can meet him at the exit and escort him back to the check-in table for the next event.

Exit locations for the academic events will be posted near the academic events check-in table.

 

Logistics and General information for the WESO tournament on May 11

Here is a very valuable document for all participants, parents, coaches, and head coaches for this year’s WESO tournament.

It contains a map of the public areas of the venue, instructions on how to park, where to meet your team, where to check in for your events, how to support WESO, and a ton of other useful information.

If you know someone who’s not following this blog who would benefit from this information, please pass it along!

 

Olympians’ Nametags

Are there specific requirements for student participant name tags for the May 11 event?

Head Coaches,

There are new HC’s asking about the nametag format. In the past there were these requirements:
* only first names of Olympians
* grade level clearly marked
* name of Event(in order of time) with Time Slot also visible
* repeat above with 2nd or 3rd Event, as needed
* a red dot on upper right corner if the child is NOT to appear in photos
* if there is a fast turnover, note that
 
I have found an old template that was used in the past for xls documents to print on Avery nametags or your choice of paper. 
The spread sheet that you merge into it should have these fields-
First (first name)
Grade(2nd, 3rd, 4th or 5th)
Event1
Time1
if needed
Event2 
Time2
Event3
Time3

Scoring Results ?

Q:   Are the previous year’s winning scores published? If not, why? For example: what were the top scores for aerodynamics for the year 2018?
A:   Yes, we reveal summary statistics for the events.  We disclose the winning score, 5th place score, honorable mention cutoff, average, median and standard deviation in scores for each event in each grade.  This information is sent to head coaches in the week after the Olympiad, along with their school’s rankings in each event.  In response to a question to the head coach mailing list, the 2018 summary statistics were resent to the head coaches on March 18 of this year for the benefit of our new schools and those new head coaches who did not have the info passed on to them.   Note this information is more useful for some events where it is based on a physical calculation (i.e., how close to the mark in On Target) vs. a test which changes in content and number of questions.  Note also that some events change their scoring metric (as Aerodynamics did this year), or implement a rule change which may affect the distribution of scores.

Participant Release and Emergency Medical forms

Question:

We have both digital and printed forms. Which do you prefer? Because we’re deciding if we should scan the paper forms or print the digital ones.

Answer:

You can send the digital participant release forms to weso.science@gmail.com,  paper copies should be alphabetized and submitted to the WESO Board by having your School Head Coach bring them along to the Pioneer High School walk through, or drop them off at the pro Shop at Lake Forest Golf Club, 3110 W Ellsworth Rd, Ann Arbor, MI 48103.

You should keep with you and have access to your emergency medical forms on the day of the Olympiad.